Data Access

The vision of the Canadian Campus Wellbeing Survey (CCWS) is to establish a Canadian platform for monitoring student and employee wellbeing, and supporting implementation and evaluation of interventions to promote whole campus health and wellbeing. To complement the use of the data to inform institutional planning and practice, the data are available to researchers to pursue investigator-initiated research. We welcome applications to use data from the CCWS for research related purposes. Please review the CCWS Data Access Policy for more information on how the CCWS data are governed.

Data Access Committee

This Committee upholds the principles, policies, and procedures by which access to CCWS data is sought and granted.

 

Approved Data Access Applications

Lay summaries of Approved Data Applications and the findings of completed projects will be included here as they become available.

Publications

Publications using CCWS data will be collected here. If you have a publication that includes data from the CCWS please contact us so that we can share it.

  • Fagan MJ, Zhan JK, Wunderlich KB, Faulkner G. (2024). Examining the correlates of cigarette smoking, e-cigarette use and dual use among Canadian post-secondary students. Tobacco Use Insights, 17. doi:10.1177/1179173X241247414

  • Fagan, M. J., Wunderlich, K., Wu, C., Fang, M., & Faulkner, G. (2023). Lonely but not alone: Examining correlates of loneliness among Canadian post-secondary students. Journal of American College Health, 1-10. https://doi.org/10.1080/07448481.2023.2245496

  • Porter, C. D., McPhee, P. G., Kwan, M. Y., Timmons, B. W., & Brown, D. M. (2023). 24-hour movement guideline adherence and mental health: A cross-sectional study of emerging adults with chronic health conditions and disabilities. Disability and Health Journal, 101476. https://doi.org/10.1016/j.dhjo.2023.101476

  • Brown, D. M., Hill, R. M., & Wolf, J. K. (2022). Cross-sectional associations between 24-hour movement guideline adherence and suicidal thoughts among Canadian post-secondary students. Mental Health and Physical Activity, 100484. https://doi.org/10.1016/j.mhpa.2022.100484

  • Brown, D. M. Y., Faulkner, G. E. J., & Kwan, M. Y. W. (2022). Healthier movement behavior profiles are associated with higher psychological wellbeing among emerging adults attending post-secondary education. Journal of Affective Disorders. DOI: https://doi.org/10.1016/j.jad.2022.09.111

  • Weatherson, K. A., Joopally, H., Wunderlich, K., Kwan, M. Y., Tomasone, J. R., & Faulkner, G. (2021). Post-secondary students' adherence to the Canadian 24-Hour Movement Guidelines for Adults: Results from the first deployment of the Canadian Campus Wellbeing Survey (CCWS). Health Promotion and Chronic Disease Prevention in Canada: Research, Policy and Practice, 41(6), 173-181. DOI: 10.24095/hpcdp.41.6.01

  • Faulkner, G., Ramanathan, S., & Kwan, M. (2019). Developing a coordinated Canadian post-secondary surveillance system: a Delphi survey to identify measurement priorities for the Canadian Campus Wellbeing Survey (CCWS). BMC public health, 19(1), 1-11. https://doi.org/10.1186/s12889-019-7255-6

 

Accessing the Data Registry

CCWS - Data Access Policy Webpage Image3.png

Step 1: Review the Data Access Policy

Access to the research registry is governed by the Data Access Policy. Please note that applications are only required when you would like to access the data registry. For access to your own institution’s data, please contact your institution. To access fillable pdfs of the forms in the appendices, please see steps 2-5.

Data Access Policy

Access to the research registry is governed by this policy. Please review before beginning your application.

Step 2: Complete the Preliminary Access Application Form

Applicants seeking a letter of support for grant or ethics submissions are directed to submit a Preliminary Access Application Form. This will initiate a feasibility and impact assessment review of the research proposal and identification of any budget implications for CCWS research analyst time in preparing the requested data.

Please download this form and send it to survey@ccws-becc.ca.

Step 3: Complete the Data Access Application

In order to receive access to CCWS Data, an Applicant must complete the Data Access Application Form. This application will be sent to the DAC for review and evaluation along with the submission of the required documents:

  • Research protocol (having received ethics approval)

  • Proof of scientific peer-review of research protocol (if applicable)

  • Approval by a Research Ethics Board (REB)

  • 2-Page CV of the principal Applicant This application will be reviewed by the DAC.

Please download this form and send it to survey@ccws-becc.ca.

Step 4: Data Access Approval and Ongoing Reporting

Your application will be reviewed by the Data Access Committee and you will be contacted once a decision is made. If your application is approved the CCWS team will send you a Data Access Agreement to review and sign. Please see the sample agreements below.

The Data Access Renewal Form is to be used by Approved applicants who have successfully applied for access to CCWS Data and who wish access to these data beyond the initial approval period. The Data Access Renewal Form must be submitted at least one month prior to the end date identified in the Data Access Agreement. If required, please download this form and send it to survey@ccws-becc.ca.

Once approved, researchers will be asked to notify the CCWS team if they would like to extend their access to the data, or to report a significant change or unanticipated event. If required, please download this form and send it to survey@ccws-becc.ca.

The Amendments to Existing Projects Form is for requesting additional data or changes to the research team during an approved research project. For example, additional variables that are key for the project but weren’t included in the initial application, or variables required to do additional analyses (that are similar to or build on the original project).


Step 5: Completion of the Project

Once the project is completed, Approved Users must complete a final report and confirm that the data have been destroyed.

Please download this form and send it to survey@ccws-becc.ca.

Upon request by the DAC and as stipulated in the Data Access Agreement, the Approved User must submit a Certificate of Destruction to the DAC. This Certificate will certify that the transferred CCWS Data and all copies thereof have been destroyed.

 
CCWS_FullLogo_Vectors_ICina07182019.png